Enquiries without retyping
A website enquiry can create a CRM record, assign an owner and open a follow-up task. We define duplicate checks and a route for incomplete submissions so the team knows what needs attention.
Scorpynex / Automation
Business process automation without repetitive data entry.
We connect your applications and automate recurring tasks: enquiry handovers, data transfers, reporting and reminders. We start with one process whose impact can be measured.
Czech team · Remote collaboration
Where to start
Which tasks keep repeating?
A frequent task with clear rules is usually a useful starting point. We first check whether your existing tools can handle it.
Connected applications and spreadsheets
We use available APIs or controlled imports and exports to transfer information between your tools. First, we establish the source of truth and rules for resolving conflicting data.
Reports without copy and paste
Data from multiple sources can be collected, checked and combined on a schedule. We agree on metric definitions, refresh frequency and alerts for missing source data.
Deadlines and approvals
Tasks can move between people with reminders and clear approval steps. Sensitive decisions can remain with a person while the software prepares the information and records progress.
Example workflow
From a new enquiry to an assigned task.
- 01Receive
The website form passes contact details and the enquiry.
- 02Check
Required fields are validated and possible duplicates identified.
- 03Assign
A CRM record and a task are created for the responsible person.
- 04Monitor
An error triggers an alert; an overdue task receives a reminder.
Illustrative scenario, not a reported client result. Feasibility depends on the connected applications.
Need a shared record of customers and projects? Explore custom CRM development. For a broader internal application, see our custom software service.
Delivery
From process mapping to verified operation.
Map the current process
We review a real example, tools, responsibilities, frequency and exceptions. Together we choose success measures such as handling time, corrections or handover speed.
Define a first release
We select a complete, manageable process and agree on integrations, permissions, failure handling and human approvals. You receive the scope and quote before development starts.
Test normal and failure cases
We check valid and missing inputs, repeated submissions and unavailable applications. Where supported, we start in a test environment with anonymised data.
Hand over and evaluate
We document operation and agree on monitoring, support and incident responsibilities. After launch, we compare the agreed measures with the initial state before expanding the solution.
Scope and pricing
What determines the cost?
The main factors are the number of systems, API availability, input data quality, exceptions and security or availability requirements. A simple transfer differs from a workflow with approvals, an audit history and several integrations.
Our proposal separates development from ongoing service licences, hosting and agreed support. If the rules are unclear, we clarify them first. Pricing and timing depend on the actual scope.
Bring to the first call: one recurring task, your application names, its approximate frequency and anonymised examples of the input and expected output. We are based in Czechia and collaborate remotely.
FAQ
Before you automate.
Do we need to replace our current systems?
Not necessarily. We check their APIs, exports and access permissions first. If an integration is unavailable or unreliable, we explain the limitation and propose an alternative.
How do we evaluate the benefit?
We compare task frequency and manual handling time with development, operation and oversight costs, including corrections and maintenance. After launch, we review the same measures. Savings cannot be established without understanding the process.
Does automation require AI?
Many tasks need clear rules and system integrations. AI may help with unstructured text, for example. In that case, we design output checks and decide when a person must approve the result.
What if a connected application fails?
Depending on its capabilities, we design retries, error records and alerts, with safeguards against repeating the same operation and a route for manual resolution.
Can we start with one process?
Yes. A small, complete workflow helps verify both the benefit and integration capabilities. Further steps follow your priorities and the results.
Automation stack
Connecting systems and removing repetitive work.
From simple webhooks to custom integration services and internal tools. We build automation to stay observable and extensible.
01
LANGUAGES
PythonJavaScriptTypeScriptC#
02
INTEGRATIONS
REST APIWebhooksJSONSMTP
03
DATA
SQLPostgreSQLSupabase
04
OPERATIONS
Node.jsCloudflare WorkersDockerGitHub Actions
The final stack is always selected around the product goal, performance requirements and long-term maintainability.
Connected applications
Make the handover between tools explicit.
Application integrations
Learn how we approach interfaces, field ownership, duplicates and retries. Explore application integrations →
A shared operational system
When the team needs a place to manage projects and documents. Internal business systems →
// LET'S BUILD IT
Tell us how your team works.
Bring your current workflow, tools and main difficulty. The first consultation is free; we will propose a useful next step.
A no-obligation consultation at no cost
We adapt the solution to your budget
You get a clear proposal for the next steps